With Delhi going live with the e-way bill on 16th June, the entire country has now moved into the era of the e-way bill, both at inter-State as well as intra-State levels. With no major glitches having been reported across the country, the implementation can be called a success, with lakhs of businesses using the e-way bill portal to generate e-way bills day in and day out.
In the meanwhile, the government and the GST Council have been working to simplify the e-way bill experience for businesses. One of the problems that came to its notice was that there was no provision for a single e-way bill for multiple vehicles. Such a scenario is true especially in two cases:
- The original consignment is a huge one and is transported initially from the origin to the point of trans-shipment via rail or via a big vehicle. But for transporting from the point of trans-shipment to the destination, a similar sized vehicle is not available
- The original consignment is reasonably sized, but the destination is in a hilly area where a big vehicle, although present, cannot be used for delivery of that consignment
In both these cases, the consignment is being split into parts during the second leg of the trans-shipment and then transported to the destination across multiple smaller vehicles. This meant that businesses needed to generate multiple e-way bills for the same consignment, one for each vehicle that was being used for the shipment, which meant loss of time and energy.
In order to solve this problem, the portal has now provided a multi-vehicle option in the e-way bill, i.e. you can now have a single e-way bill for multiple consignments, being transported across multiple vehicles.
Let us understand how you can generate the same on the e-way bill portal.
How to generate a single e-way bill for multiple vehicles?
The following are the steps to be followed:
- Generate the e-way bill with source and destination as per the document or the invoice
- Complete the movement of the consignment from the origin to the point of trans-shipment
- Navigate to the e-way bill portal, select the ‘Change to Multi-vehicle’ option, and update the particular e-way bill for multiple movement, wherein, you specify the total quantity of the consignment and also, the starting point and ending point of the route, where you have the requirement of single e-way bill for multiple vehicles
- Update ‘Part-B’ of the e-way bill, with the vehicle number, quantity loaded etc., once the consignment has been split, and loaded on to the smaller vehicles
- Initiate movement of the consignments
Let us see, how do we execute the steps to enable the provisions of single e-way bill for multiple consignments via multiple vehicles, on the e-way bill portal.
Enabling multi-vehicle option for an e-way bill
As discussed above, the first step is to select the ‘Change to Multi-vehicle’ option from the main menu of the e-way bill portal. On doing so, a screen will open where you need to punch in the e-way bill number, for which you want to enable the multiple vehicle option under e-way bill.
- Enter E-way Bill No – Punch in the e-way bill number here, for which you want to enable the option of single e-way bill for multiple vehicles. On doing so, the EWB details will show up
- Do you wish to move the goods in Multiple vehicles – Set as Yes. This will open up some fields under the Multiple Vehicle Movement Details section
- Mode of Transport – Select Road / Rail / Air / Ship
- From Place* – Specify the origin
- To Place* – Specify the destination
- Total Quantity* – Specify the total quantity of the original consignment
- Unit* – Specify the unit of measurement for the quantity specified
- Reason* – Specify the reason to go for multi-vehicle option
- Remarks* – Any additional remarks
Following these steps will complete the generation of e-way bill for multiple conveyance via multi-vehicle for the specified e-way bill.
Updating multiple vehicle details
Once the option is enabled, you will need to update the e-way bill when multiple vehicle details, whenever any part of the consignment is ready to be moved. Once the first part of the consignment has been loaded onto the first vehicle, and ready to be moved, you can revisit the e-way bill portal and select the ‘Update Vehicle’ option, and feed in the e-way bill number. On doing so, a ‘Multiple Vehicle Updations’ screen will be opened.
If you notice, the groups that are available for selection are in the format “From Place – To Place, Quantity Unit”, as per what you have specified for that e-way bill previously. In the example shown above, some goods whose total quantity is 1000 Tons is being transported from one place to another.
Once you select the group, Part-B of the e-way bill will open up for you to feed in the vehicle details:
- Mode of Transport – Select Road / Rail / Air / Ship
- Vehicle No* – Specify the vehicle number in the correct format
- Place of Change* – Specify the place
- Reason* – Specify the reason for change of vehicle
- Transporter Doc. No. & Date – Specify the document no. if any and date of such a document
- Quantity in Vehicle* – Quantity being transported in this part of the consignment. In the example above, the first part of the consignment, transported by the first vehicle is carrying 200 Tons, which means there is still 800 Tons to be accounted for.
This will be repeated multiple times, till all the parts of the consignment have been dispatched across multiple vehicles, resulting in a single e-way bill for multiple consignments.
The print of such an e-way bill will look as follows:
Part A of multi-vehicle e-way bill
Please note that the field ‘Valid Until’, contains the phrase ‘Multi Vehicle’, indicating that this is a multi-vehicle e-way bill.
Part B of multi-vehicle e-way bill
The details of all the vehicles involved in this consignment will be mentioned here, along with details of origin, destination and quantity being carried.
It has been almost two months since the inter state e-way bill for movement of goods was rolled out across the nation on the 1st of April, 2018. In parallel, it was decided that intra state e-way bill too shall be rolled out in a phased manner from April 15th, once the system had sufficiently stabilised, with roughly four to five states coming on board every week. Karnataka was the first to join the bandwagon, as it adopted the intra-state e-way bill system from 1st April itself. As of now, a total of 22 states have now gone live – Andhra Pradesh, Arunachal Pradesh, Bihar, Gujarat, Haryana, Himachal Pradesh, Jharkhand, Karnataka, Kerala, Madhya Pradesh, Meghalaya, Nagaland, Sikkim, Telengana, Tripura, Uttarakhand, Uttar Pradesh, Puducherry, Assam, Rajasthan – with Lakshwadeep and Chandigarh being the latest entrants, adopting the intrastate EWB on May 25th.
If official records are to be considered, the entire implementation of the system and the generation of inter-state e-way bills nationwide has been largely successful. Till the 13th of May, i.e. in a period of almost 45 days, more than 4.15 crore e-way bills have been successfully generated, which included more than 1 crore intra state e-way bills for movement of goods. The path thus looks smooth for rest of India to become part of the system as well – Maharashtra is looking to take the leap for intra-state e-way bill on May 31st and Punjab and Goa from June 1st. In any case, both interstate EWB as well as intra state e-way bills for movement of goods will become mandatory from June 3rd, 2018 – which implies that businesses across the country will need to factor in the same, while planning for their respective consignments.
Here’s listing 7 things you can keep in mind, as you prepare your business for the intra state e-way bill:
- You can generate the intra state e-way bill using your GSTIN by logging on to http://ewaybillgst.gov.in. The e-way bill registration process can be completed in a matter of minutes
- E-way bill generation will be done when the value of the taxable consignment, along with the tax value, is more than INR 50000
- If you have sent material for Job Work then either you or the Job Worker can generate the e-way bill
- As a supplier, you can authorize the transporter, e-commerce operator or the courier agency to fill Part A of the e-way bill
- If the distance between your primary place of business and that of the transporter is less than 50 KMs, only Part A of the e-way bill is required to be filled, and Part B is not required to be filled
- Once the e-way bill is generated, the recipient of goods can confirm or deny the receipt of goods before the actual delivery or 72 hours, whichever is earlier
- In cases where the goods are being transported by railways, aeroplane or ship, the e-way bill can only be generated by the supplier or a recipient, and not by the transporter. However, in such cases, an e-way bill can be generated even after the goods shipment has started
It can be safely said that with businesses adhering to these intra state e-way bill guidelines, and with the tax authorities working in tandem to ensure the right compliances for the inter state e-way bill, the nation-wide single e-way bill will soon be a successful reality. Coupled with the obvious advantages of robust technology that businesses will look to use, this will surely ensure seamless commerce across state borders, something which is bound to give both businesses as well as the government authorities a lot of relief in the time to come.
Note: This blogpost is intended for tax consultants. Business owners will also find this interesting to read.
As a tax consultant, you deal with different types of clients. For some, you provide end-to-end accounting services, while for others you must be providing services up to the extent of filing GST returns. More recently, you must have come across requests to generate and manage e-Way Bills as well from those clients to whom you provide end-to-end services.
As part of GST compliance, Tally.ERP 9 can be used to manage e-Way Bills efficiently. In this blogpost, we would like to highlight how Tally.ERP 9 can be best used to your advantage for managing e-Way Bills for all your clients easily.
Avoid repetitive work while generating e-Way Bills
Clients for whom you provide end-to-end services request you to generate e-Way Bills on a continuous basis. How will you execute these requests?
One way to do this is to visit the e-Way Bill portal, provide invoice level details and transportation level details, and generate e-Way Bills.
However, in this method, you will end up spending twice the effort. Firstly, you have to provide all the details on the portal. Secondly, you have to enter these details again in your accounting software for the purpose of bookkeeping and compliance.
Another way to generate e-Way Bills is to directly record the sales entry in Tally.ERP 9. While recording the entry, you can also provide additional details that are required to generate e-Way Bills. The transaction entry can be exported as a JSON file and uploaded on the e-Way Bill portal. The portal will generate your client’s e-Way Bill. Not only for sales, you can generate e-Way Bills even for purchases and sales returns using Tally.ERP 9.
By using Tally.ERP 9, you are avoiding the repetitive activity of entering same information twice.
You get to save time and ensure that the records reflect the same values as in the transaction information used for generating e-Way Bills. This reduces the chances of manual errors as well.
Identify transactions for generating consolidated e-Way Bills
If your client wants to dispatch multiple consignments in a single vehicle to the same State, then you can generate a single consolidated e-Way Bill. If the State, place of supply, vehicle number and mode of transport are the same, then you can generate e-Way Bills for each of the invoices individually, then combine these e-Way Bills to finally generate a single consolidated e-Way Bill with Tally.ERP 9.
Tally.ERP 9 makes it even easier for you. It groups invoices based on the criteria mentioned above so that you don’t have to manually select the invoices. A consolidated bill eases the life of the transporter.
Generate e-Way Bills faster for multiple invoices
Suppose you get request to generate 10 e-Way Bills from a client. It sure is a big hassle to export data of each and every invoice in JSON format and upload them individually to the portal for generating e-Way Bills.
Tally.ERP 9 makes this easier. You can export the data of all the invoices together in a single JSON file and upload the file to the e-Way Bill portal for generating e-Way Bills. This saves your time significantly and once again helps avoid manual errors.
You might have already generated e-Way Bills for your business since e-Way Bills are mandatory for interstate movement of goods in India from April 1st onwards.
An e-Way Bill has to be generated if the total of taxable value and tax amount in the invoice of goods being transported exceeds Rs. 50,000, and in few States for intrastate transactions as well.
By now, you must also be aware of the challenges involved in generating e-Way Bills. It is quite likely that you are evaluating a software to make it easy for you to generate and manage e-Way Bills, or you are already using Tally.ERP 9 to do so.
In this blogpost, we will take you through the various challenges that businesses go through on a typical day and how Tally.ERP 9 supports them by helping generate e-Way Bills in a faster and simplified way. Tally.ERP 9 Release 6.4 has been launched with the purpose to make e-Way Bill generation and management easy for you.
Generating e-Way Bills faster using Tally.ERP 9
For many businesses, generating e-Way Bills is now mandatory in addition to their routine activities. Businesses need to generate e-Way Bills faster and correctly for overall efficiency.
Businesses such as distributors of machinery, electrical equipment, consumer durables, wholesalers and manufacturers who dispatch goods in bulk will find it handy to generate an e-Way Bill right at the time of creating the invoice.
Keeping this in view, at the time of creating the invoice after you have provided all the invoice level details, Tally.ERP 9 opens an additional form where you can provide transportation and other details required for generating e-Way Bill.
On the other hand, a business involved in dispatching small quantities of goods such as FMCG distributors will find it a hindrance to generate e-Way Bills for every transaction. They will prefer to generate e-Way Bills in bulk since they dispatch goods for multiple orders at the same time.
In such a case, you can disable the e-Way Bill form in Tally.ERP 9 when creating sales invoices. When you are ready to dispatch goods, you can see all the transactions for which e-Way Bills are yet to be generated. You can select them all together and export them as a single JSON file which can be uploaded on the e-Way Bill portal. The portal will generate e-Way Bills for all these invoices in a single click.
How Tally.ERP 9 helps generate e-Way bills correctly?
Errors can take place when entering data. Tally.ERP 9 has inbuilt capability to check for such errors.
In the absence of any mandatory detail such as distance, vehicle number, pin codes of consignee and consignor, and so on, Tally.ERP 9 will not allow you to export the JSON file for the purpose of generating e-Way Bill. It also checks if the GSTIN numbers and Transporter IDs of the parties are correct or not.
Due to all these inbuilt checks, the chances of your JSON file getting rejected in the e-Way Bill portal is minimized. Generation of e-Way Bills will be faster and accurate.
Be sure to not to miss e-Way bills
Typically, businesses are involved in multiple things at the same time. In a hurry, you could send the goods to your transporter without an e-Way Bill. Due to this, your consignment can get delayed and you will miss out on your promise made to customer. This situation can be avoided easily. Tally.ERP 9 ensures that all the transactions for which e-Way Bills are yet to be generated are available in one place in a single report. You will never miss generating the required e-Way Bills. Even if you have created an e-Way Bill in the portal first, you can update the respective transaction with e-Way Bill details at a later stage through this report.
How Tally.ERP 9 helps in generating consolidated e-Way bill?
If the State, place of supply, vehicle no. and mode of transport are the same, then you can group such invoices, generate their individual e-Way Bills and finally consolidate the individual e-Way Bills and generate a single consolidated e-Way Bill.
Tally.ERP 9 helps you in grouping invoices based on the above criteria, with a single click. This makes it convenient for the transporter since he can now carry just the single consolidated e-Way Bill for multiple invoices.
We have taken you through various kinds of business scenarios with respect to e-Way Bills and explained how Tally.ERP 9 handles all of them, simplifying the generation of e-Way Bills. We are eager to hear about your experiences. Download Tally.ERP 9 Release 6.4 and let e-Way Bill management make your business more efficient. Do share your experience with us.
In this blog, we will go through the various transaction sub-types in e-way bill, which are available as options, and what each sub-type represents.
Transaction types in e-way bill
On the e-way bill portal, once you start to fill up the form to generate a new e-way bill, you will come across a section called “Transaction Details”. The first field within this section is “Transaction Type”.
Now, if we recall the e-way bill rules, they state that an e-way bill is liable to be raised for primarily the following reasons –
- In relation to a supply
- Supply made for a consideration (payment) in the course of business
- Supply made for a consideration (payment) which may not be in the course of business
- Supply without consideration (without payment)
- For reasons other than supply – which includes job work, removal for testing purpose, send on approval basis etc.
- Due to inward supply from an unregistered person
Based on the above mention e-way bill rules, the options are available in the e-way bill portal. In the “Transaction Type” field, you will need to select either “Outward” or “Inward”. You need to select the option as “Outward”, if you are supplying goods and select “Inward”, if you are receiving goods.
Based on what you select, the relevant options will show up for the “Transaction Sub-Type” field, which are as follows:
- Job Work
- SKD / CKD
- Recipient Not Known
- For Own Use
- Exhibitions or Fairs
- Line Sales
- SKD / CKD
- Job Work Returns
- Sales Return
- Exhibition or Fairs
- For Own Use
Various transaction sub-types in e-way bill portal
Let us understand the various special kinds of transaction sub-types in e-way bill, which we can see above:
Supply – As discussed above, it will cover supplies made for a consideration in the course of business, supply made for a consideration which may not be in the course of business and supply without consideration. This will cover Inward Supply, Outward Supply, Sales Returns etc.
Export / Import – Inward supplies and outward supplies across country borders
Job Work / Job Work Returns – As discussed above, job work is included under “Reasons other than supply”. In addition to the normal job work scenarios, you need to be aware of the inter-State job work scenario, wherein an e-way bill is mandatory, irrespective of the value of the consignment. Also, as per the recent changes in e-way bill rules, when goods are sent by a principal located in one State or Union territory to a job worker located in any other State or Union territory, the e-way bill can be generated either by the principal or the registered job worker as well.
SKD / CKD – SKD stands for “Semi Knocked Down” and CKD stands for “Completely Knocked Down’ which indicates the condition of goods while in transit. An example could be, movement of fan in different parts, which will be assembled later. Depending on whether a consignment is semi knocked down or completely knocked down, the e-way bill needs to be generated.
Recipient Not Known – If we study the e-way rules, especially pertaining to unregistered dealers, we will understand that the recipient may be deemed as known or unknown, based on the knowledge available to the supplier at the time of commencement of movement of goods. In certain business models, unregistered suppliers manufacture goods at their place, and then bring the goods for sale to a common market, where lot of buyers are available. In such a situation, the unregistered supplier will obviously not know at the time of movement of goods, who he is ultimately going to sell the goods to. In such a situation, the e-way bill is not mandatory. However, the unregistered supplier will still have an option to generate the e-way bill. Thus, in case the unregistered dealer chooses to generate an e-way bill under such a scenario, the option “Recipient Not Known” in e-way bill generation screen, will be chosen.
For Own Use – This will be applicable for branch transfers or stock transfers etc.
Exhibition or Fairs – Applicable for Casual Taxable Persons who cause movement of goods for display and sale at exhibitions or fairs at a place, where he does not have a permanent establishment.
Line Sales – Line sales in GST basically imply vertical sales which are made from one unit / department / division of an organisation to another unit / department / division, which is next in the production line. This basically holds true for goods which are output for one process being transported as input for the subsequent process. Line sales in GST is thus an important transaction sub-type to be considered, as “line sales” in e-way bill generation screen will need to be selected.
In conclusion, it is important for businesses to know which transaction sub-type to choose for which business scenario, so that the e-way bill can be generated smoothly and with the right information.