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How to hide or protect your data in Tally ERP 9

Data is more important and crucial for everyone. There are several ways to protect your data from unwanted people. Its upto you, from whom you want to protect your data or hide your data.  The technique which we can use in Tally is either

Security Control : (protect from people within our Company)

Tally Vault Password : (protect from outside people eg. Income tax, Sales Tax person)

Simple steps
Gateway of  Tally > Comp Info (Alt + F3) > Alter > Company Alteration Screen
Enable Tally Vault and Security Control
Hide and Protect Tally Data

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Setting Credit Limit in Tally ERP 9

You can set credit limit for Sundry Debtors and Sundry Creditors in Tally.ERP 9.

When outstanding amount exceeds the credit limit, Tally.ERP 9 will not allow any invoice beyond that limit unless modified.

Example :

You can set credit limit of Rs. 40,000/- for the customer’s ledger and raise one invoice amounting to Rs. 2o,000/-, subsequently you can also try to raise another invoice amounting Rs. 25,000/-

To enable credit limit, set Maintain Budget and Control to Yes in F11 > Accounting Features

To set credit limit for customer :

Go to Gateway of Tally > Accounts Info > Ledgers > Ledger > Set the credit limit

Setting Credit Limit in Ledger

After the first invoice is raised for Rs. 20,000/-, try to raise the second invoice for Rs. 25,000/-. Here, Tally.ERP 9 will restrict from saving the voucher

Exceeding Credit Limit

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Short Cut Key – Function Key Combination

Windows Functionality Availability

F1

To select a company At all masters menu screen

F1

To select the Accounts Button At the Accounting Voucher creation and alteration screen

F1 (ALT+F1)

To select the Inventory

To view the detailed or condensed report

At the Inventory/Payroll Voucher creation and alteration screen

In almost all the Reports

F1 (CTRL + F1)

To select Payroll Vouchers to alter At the Accounting/Inventory voucher creation or alteration screen.

F2

To change the current date

To select company inventory features

At almost all screens in TALLY.ERP 9

At the F11: Features screen

F3

To select the company

To select Company Statutory & Taxation features

At almost all screens in TALLY.ERP 9

At F11: Features screen

F4

To select the Contra voucher At Accounting / Inventory Voucher creation and alteration screen

F5

To select the Payment voucher At Accounting / Inventory Voucher creation and alteration screen

F6

To select the Receipt voucher At Accounting / Inventory Voucher creation and alteration screen

F7

To select the Journal voucher At Accounting / Inventory Voucher creation and alteration screen

F8

To select the Sales voucher At Accounting / Inventory Voucher creation and alteration screen

F8 (CTRL+F8)

To select the Credit Note voucher At Accounting / Inventory Voucher creation and alteration screen

F9

To select the Purchase voucher At Accounting / Inventory Voucher creation and alteration screen

F9 (CTRL+F9)

To select the Debit Note voucher At Accounting / Inventory Voucher creation and alteration screen

F10

To select the Reversing Journal voucher At Accounting / Inventory Voucher creation and alteration screen

F10 (Ctrl + F10)

To select the Memorandum voucher At Accounting / Inventory / Payroll Voucher creation and alteration screen

F11

To select the Functions and Features screen At almost all screens in TALLY.ERP 9

F12

To select the Configure screen At almost all screens in TALLY.ERP 9

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Master Synchronisation

Upcoming Feature :

Master synchronisation in Tally.ERP 9 lets businesses set common Master behavior at the Head Office or any central location. When Masters are altered, the change is reflected at the other end without duplicating or creating a new Master-streamlining the process across locations and avoiding Chart of Accounts complication.

Benefits:

•  Improved speed and better performance
•  No duplication one Co A across HO and all locations
•  More accurate reports
•  Simple to manage
•  Simple accounting no need to spend time eliminating extra vouchers
•  Better command over reports

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Hardware Requirement for Tally.ERP 9

To install Tally.ERP 9, the user needs to have administrator rights (Create, Write, Update, Modify and Delete permissions). Multilingual users must ensure that the operating system supports multiple languages. The Hardware requirements and Operating system required for a Client-Server and a standalone computer are as described below:

Particulars Recommended Configuration
Processor Intel Pentium IV or above and Equivalent
RAM 512 MB or more*
Hard Disk space 60 MB Minimum (Excluding Data)
Monitor Resolutions 1024 x 768 or Higher*
Operating System Microsoft Windows 7/Vista/XP/2003/2000/NT/ME/98

* Tally.ERP 9 will work on lower configurations too; however Tally do not recommend the same.

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How to Auto Print Vouchers after Saving in Tally.ERP 9

We can print any vouchers in Tally immediately after saving it.

To do this, we must set the option “Print after saving voucher” in the Voucher Type to “Yes”.

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How to copy and paste in Tally.ERP 9

Normally to copy data from excel or word we use “Ctrl+C” and for Paste we use “Ctrl+V”.

In Tally the difference is we are coping and pasting entire field in Tally.

For Copying Data from tally use “CTRL + ALT + C” ,  for Pasting data in Tally use “CTRL + ALT + V”

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User defined Primary Group in Tally.ERP 9

We can create our own primary groups in Tally.ERP 9?

We can create own Primary (Main) Group under Assets, Liabilities, Income and Expenses.

To create Main Group, go to Gateway of Tally > Accounts Info > Groups > Create

The newly created Group in the Report appears as shown.

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Opening balance for Input Tax Credit

How to  provide the opening balance for Input Tax Credit in a new Company?

Yes, it is possible to provide the Opening Balance for Input Tax Credit in a newly created company by giving the amount in the Opening Balance field followed by Dr for the Input VAT Ledger grouped under Duties & Taxes and Type of Duty/Tax as VAT. The opening balance will be displayed in the VAT Computation and the respective Forms. Selection of Vat/Tax class is optional.

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Tally News Letter

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What is latest Stat or Version of Tally ERP 9
For Tally Tips and Tricks
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    Keep your self updated with Tally by subscribing Tally News Letter

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