Why you need freedom from the clutter of spreadsheets?


Spreadsheets are a popular method for most small businesses to start maintaining computerized business records, but, as the business grows and the scope of its operations increases, it becomes increasingly difficult to continue working with the clutter of various spreadsheets.

In this blog, we will attempt to discuss, why you probably need freedom from the clutter of spreadsheets, and look at more efficient alternatives such as software to maintain your business processes:

Software better designed for business than spreadsheets

Most book-keeping softwares have been developed by those who understand the various facets of business – accounting, inventory and compliance, and thus are ready to use products. For e.g. an accounting software does not really require any accounting know-how nor any additional formulas or programming; an inventory software has in built stock classification features. With spreadsheets however, you have to design your own process, which may or may not be optimal. While the basic usage of spreadsheets is prevalent, advanced features require time for proper learning and experience. Not to forget the hassle of tedious manual entry, managing multiple worksheets and feeding in complex formulas.

Software provides automated reports quicker than spreadsheets

Business management softwares can quickly generate helpful, high-level financial reports, the reason being – financial transactions are consolidated and managed from one central location, eliminating the need to maintain data in different spaces. Most importantly, financial accounting software provides access to real-time data, which gives you an insight into the financial health of your business. With spreadsheets, compiling such financial reports is a challenge, as data with regards to a transaction is spread across separate worksheets. Thus, the financial reports that you need can be compiled only via careful manual calculation, which is a time consuming process.

Software manages data more accurately than spreadsheets

One of the biggest advantages of small business book-keeping software is that the mathematical back-end is completely managed – including automated postings to ledgers and journals – allowing for accurate business data. Checks and measures can be built into the system to streamline date entry and reduce potential errors. When you use spreadsheets, there is always a possibility to make errors in entering data, or in the formula being used or due to accidental changes or deletions.

Software integrates business operations better than spreadsheets

Mostly, you will come across small business accounting software with inventory handling capabilities. For instance, in a typical trading firm, the accounting package doubles up as an inventory management software as well as an inventory control software and an inventory tracking software. Thus, while you record an accounting transaction, you can also easily send electronic invoices to clients, track payments, manage budgets, reconcile banking records etc. However if you use spreadsheets, separate sheets or systems will need to be maintained for other business operations such as sending, receiving, and resolving payments.

Software manages compliance better than spreadsheets

While some small businesses in India do have internal accountants, some also do outsource accounting to book keepers. In addition, when it comes to compliance, most businesses take the services of auditors with whom the business data is shared for GST return filing. In such scenarios, the external accountant or auditor can work more efficiently, if the data is maintained in conventional business softwares, rather than customised spreadsheets, which makes life easier for the business as well.

While the spreadsheets vs. software debate may rage on and find its natural conclusion, it is important for businesses to understand the difference between “computerized business” and “business on computers”. The need for the hour is not just to understand the advantages of computerized system over manual system and therefore, do the activity of managing business on the computer, but also to use a system that follows the business owner’s train of thought. Given the demands of stringent compliance norms in the GST regime, more businesses across the country will be seen discontinuing their usage of spreadsheets, appreciating the benefits of software and adopting the right technology for their business.

Why You Need Freedom From Manual Business Processes?


Speed & Accuracy – Freedom from time wastage of manual business processes

One of the key differences between manual business processes and automated systems is speed. Business process automation not only helps to process business data faster, but also allows faster data entry and reporting. Add to that the boon of accuracy and you have a strong case for digitalization of business. Traditional manual accounting is a tedious process requiring accountants to spend copious amounts of time mathematically checking numbers in the company’s accounting information. Simple mistakes such as transposing numbers or entering information into the incorrect column could create significant errors – which can be eliminated via automation.

Because of its efficiency and ease of use, computerized systems also allow you to improve inventory control and payment collection, saving time and improving cash flow. As a business owner, one can potentially spend less time looking for errors and more time analysing information for decision purposes. The plethora of reports a business owner has access to while using automated systems – stock valuation, profit and loss, receivables and payables, return on investment – is surely a game changer for any business.

Integration – Freedom from confusion of manual business process management

Another key aspect, which most business owners will need to appreciate, is the importance of integration. Accounting, inventory, compliance are not isolated activities, but are inter-linked with each other, having implications across the businesses. For instance, while accounting, a single transaction is bound to affect your financial records, your stock, as well as your taxes. This indeed becomes a challenge in manual business processes wherein, the same transaction may need to be recorded at multiple places to ensure that all relevant ledgers are affected, whereas in computerized systems, the same can be achieved by the click of a button.

Compliance & Security – Freedom from problems of manual processes

Last but not the least, compliance under GST is something, which can be best handled by automating your systems. Early prevention, quick detection and hassle-free correction of errors, is why digitizing business will surely score over manual business processes any day, especially in the era of GST, which demands a fair level of compliance supported by the right technology. Equally important are the ever-growing concerns surrounding data security and data storage – and it goes without saying that a business using manual systems will obviously find it very difficult to maintain historical business data over the years in bulky books, and also to recover data in case of any mishap or breach of trust within the organisation.

Thus, it is safe to conclude that the preferred step for businesses at this point – is to move on from the age-old system of maintaining manual books, and embrace automation across all aspects of business – accounting, inventory, compliance, banking and much more. Most importantly, moving on from manual systems will guarantee freedom from stagnation, freeing up time for a business to focus on growth, efficiencies and velocity of commerce.

Pro TallyAcademy (PTA)

We are very glad to announce our new Educational Framework and the same would be affected from the month of October 2014. Pro TallyAcademy (PTA) provides industry recognised course content, online examination and quality placement assistance. The new educational framework is designed with a prime focus of creating “a low investment and high revenue generation opportunity” for the academies.


The new education framework has been designed to offer:

  • Authorised course material designed by Tally Solutions Pvt. Ltd. (makers of Tally Software).
  • Micro site for the academies under www.tallyacademy.in website (eg. www.tallyacademy.in/youracademy ) + Listing under authorised academies on the TallyAcademy website
  • Online Examination.
  • Support for faculty training.
  • Certification to students.
  • Placement Assistance for successful  students.
  • Online Self-Assessment for students.
  • Online Marketing Support on www.tallyacademy.in

Also, We will provide access (on request) to our Facebook Page, Twitter , Blogs and Forum to the interested academy faculties /students to post/contribute to these pages.


PTA Primary Requirements:

1.       A licensed Tally Multiuser  Software:-  Academy will have to procure Tally.ERP 9 multiuser software from the Mumbai office. The current cost of a Tally Multiuser software License is  Rs 54,000. To procure the same please courier a check/DD  in favour of “TallyAcademy” payable at Mumbai to the following address…

1st Floor, Shrama Safallya Building,
71-,B N.G. Acharya Marg,
Near Chembur Rly. Stn. Chembur,
Mumbai :400071

2.     Minimum Working Area of 200 sft.

3.     Availability of at least one full time faculty.

4.     Minimum 6-10 computers.

5.    Broadband Internet.


Academy Investment: 

1.       Sign up fees : 21,000

2.       Annual Renewal : 15,000   

3.       Tally.ERP 9 Multiuser Software: 54,000/- (Note: FREE Sample kit on procuring the software from Mumbai office).


We welcome you to the family of Pro Tally Academy, if you have further queries please feel free to call Mr. Nilesh (+91 9819 07 01 87) / Mr.Amit (+91 9819 87 37 33) [between 9:30am to 6pm]

Tally.NET Services

Now, The Flexibility You Always Wanted

Tally.Net Subscription Tally.NET is a technology within Tally.ERP 9 which powers revolutionary capabilities such as continuous upgrades & updates, central consolidation of branch data, central deployment of Customisation, instant support from within your Tally.ERP 9 and many more that enhances your business performance. Click here to view list of Tally.NET services. Subscribe now and get complete peace of mind.

Is it a must to subscribe for Tally.NET?

It is not mandatory to subscribe to Tally.NET. Your Tally.ERP 9 will continue to function with all the standard features excepting those that are powered by Tally.NET.

Yet, we strongly recommend you to subscribe to Tally.NET, as it enables services that are vital to your business.

How do I subscribe to Tally.NET?

You can subscribe to Tally.NET through any of the following means:

• From within your Tally.ERP 9 (Quick Setup For Tally.NET)
• Buy online using credit card
• Buy from your nearest Tally Partner

How do I know current status of my Tally.NET subscription?

You are a Tally.ERP 9 customer:

• Tally.NET subscription status can be checked from the information panel of the main screen
on your Tally.ERP 9. When you have a valid Tally.NET subscription the information panel will
display – Tally.NET subscription valid till DD-MM-YY

• Seven days prior to expiry of Tally.NET subscription, information panel would turn red,   after expiry the panel would display DD-MM-YY of Tally.NET subscription expiry

You are using Earlier versions:

• Tally.NET is not applicable for versions earlier to Tally.ERP 9.

Available new stat 204 from 21st August, 2013

New Stat.900 Version is available free for existing Tally User

Major Enhancement are :

Payroll :

  • The e-TDS functionality for Form 24Q has been enhanced to support generation of Nil Returns when there is no challan but there are employees with zero TDS for a particular quarter.



Arunachal Pradesh :

  • The E-VAT feature has been introduced to facilitate the e-filing of Local Purchase, Local Sales and Interstate Sales invoice details by exporting the data using Excel format to the template files as prescribed by the Commercial Tax Department.

Delhi :

  • The e-VAT functionality has been enhanced to support Annexures 2C and 2D as per the latest statutory requirements.

Jharkhand :

  • The E-VAT feature has been introduced to facilitate the e-filing of dealer-wise local sales details by exporting the data using Excel format to the template files as prescribed by the Commercial Tax Department.

Uttarakhand :

  • The e-VAT functionality has been enhanced as per the template version 1.4.1.


And more….

Release details of Stat.900 version 204 (PDF file)

Download Stat 204

Upcoming Releases on 01st July, 2013

Indian Taxation

Tax Deducted at Source  :

  • E-TDS Validation tool support will be provided.
  • E-TDS Nil Return support will be provided.




Arunachal Pradesh :

  • The e-filing facility for Annexures will be provided as per the requirements

Delhi :

  • The Annexures 30A & 31A will be provided as per the latest amendments. Also the Form DVAT 17, Annexure 2A for composite dealer will be provided as per the latest amendments

Jharkhand :

  • The e-filing facility for Annexures will be provided as per the requirements

Puducherry :

  • The VAT Annexures will be provided as per the requirements.

Uttar Pradesh :

  • The revised eCST return will be provided as per the requirement


Notify me, when ready »

Tally Awareness Camp


Tally Awareness Camp



Tally Awareness Camp is our way of proactively reaching out to you to show that we care! We understand that you have invested your hard earned money in us and we constantly work towards providing you the maximum value for it.

In a Tally Awareness Camp, a Tally Expert comes down to your city and meets you in an interactive session where he takes you through the latest modules and features of Tally.ERP 9. Over and above the seminar, he also guides you through the implementation steps and the best way to use different features in Tally.ERP 9 via. live demonstrations.

Tally Awareness Camp also gives you the unique opportunity to clarify all your doubts, right then and there at the event!

Register yourself for the next Tally Awareness Camp in your city & Do More with your Tally.ERP 9!


Upcoming Events

26-Jun-13 Tally Awareness Camp
Nagpur – Maharashtra
27-Jun-13 Tally Awareness Camp
Bhilai – Chhattisgarh
28-Jun-13 Tally Awareness Camp
Bilaspur – Chhattisgarh
01-Jul-13 Tally Awareness Camp
Ranchi – Jharkhand 
18-July-13 Tally Awareness Camp
Kurnool – Andhra Pradesh

Bill Settlement from Outstanding (Payable) Report

Uncomplicating Bill Settlement – A Click Away

bill_settlement Finding outstandings was difficult enough. On top of that, one had to make payments exactly when they came due. Then, balancing payments so you did not affect your cash flow further complicated matters. Tally.ERP 9 simplifies things with the Bill Settlement from Outstandings report. It lets you settle multiple pending bills for a party with a single click, even pre-filling the amount in the payment or receipt voucher.



  • Settle multiple bills directly from outstanding reports
  • Save time and reduce errors
  • Make quick decisions on payments

TallyShop : Tally Add-ons

Tally Shop

TallyShop OThere are times when you wished for a specific report or a new feature not available in your software. What options did you have? Till now, the only option was for you to have them custom-developed. But, it took time, cost a lot of money and, often, you were not sure of the outcome.Now, our Tally Integrator partners have made life so much easier for you. Get custom reports, features, controls and more –off-the-shelf – from TallyShop. The unique marketplace that is accessible from within Tally.ERP 9 as well as from the web, lets you search, evaluate and buy these add-ons with a few clicks!


  • Search from hundreds of ready built add-ons
  • Very affordable and simple pricing policies (some as low as Rs.240/USD9)
  • Evaluate (for a limited period)
  • Buy (with Tally Currency/Credit Card) or opt for monthly subscription
  • Upgrade from Silver to Gold
  • Get the latest updates and upgrades with just an annual subscription or upgrade fee
  • Migrate licenses within your branches (if part of one Account)
  • Obtain support direct from the developer – from within the integrated Support Centre
  • Get notifications of updates & upgrades


Click here to go to TallyShop.

Tally Certification

Paid Online Tally Test @ only Rs.450


Getting this Certificate/Scorecard in Tally is especially good for those who…

  • Already have good working knowledge of Tally & Accounting, but do not have a valid Tally CERTIFICATE or
  • Have a certificate from any institute other than an authorized TallyAcademy , which is not considered as a valid credentials by most employers looking for Tally Professionals
  • Have got certified in older versions ( before Tally 9 ERP) of Tally.
  • Want to simply wish to upgrade their credentials for promotions and better jobs


Instructions for Paid Online Tally Test:

  • First register yourself at the TallyAcademy online portal (membership is Free). Click here here to Register
  • Make the necessary payment (payment instruction are given below)
  • After making the payment , please send the following details to test@tallyacademy.in
  • Your Full Name (As you want it to appear in the certificate), contact number and address
  • Email that you used to register at the Tally Academy Portal
  • Details of payment made, Cheque Number, Bank Name, Date
  • The topics that you want to get tested/certified for
  • After the confirmation of payment, your online exam ID along with the procedure to take the Online Tally Test will be sent to you by email.
  • Your exam Id will be valid for a complete week from the date of issue. So you will have to appear for the online test at anytime you so desire within that week.
  • Exam result (%) will appear as soon as you complete the online Tally Test.
  • The printed score card/certificate (Click here to view sample certificate) will be issued and couriered to your postal address, within fortnight form the day of exam.
  • The validity of the certificate is 2 years.


For more about Tally Certification click here